Position Details
Reference Number 50835
Position Title Executive Assistant - Mental Health
Employment Type Full Time Ongoing
Entity Monash Health
Department Mental Health Exec Office
Location Dandenong Hospital
Position Summary
  • Located in Dandenong - Bring your extensive, senior level EA experience to us.
  • Permanent, ongoing role, full time hours Monday-Friday.
  • Benefits include Salary Packaging and ADO

A great opportunity is now available for an experienced Executive Assistant to support our Mental Health Program leadership.

Acknowledging the vital role they play in providing healthcare to our community, Monash Health proudly supports the WHO 2021 International Year of Health and Care Workers.

About Monash Health

Monash Health is Victoria’s largest public health service. We are proud to provide healthcare to one quarter of Melbourne’s population, across the entire life-span from newborn and children, to adults, the elderly, their families and carers. More than 18,000 employees work at over 40 care locations across south eastern Melbourne, including Monash Medical Centre, Monash Children’s Hospital, Moorabbin Hospital, Dandenong Hospital, Casey Hospital, Kingston Centre, Cranbourne Centre, and an extensive network of rehabilitation, aged care, community health and mental health facilities. For more information please visit www.monashhealth.org.

About Mental Health

Monash Health Mental Health Services employs around 1,000 people and provides a range of community, bed-based and specialist services covering the Casey, Cardinia, Greater Dandenong, Kingston and Monash Local Government Areas (LGAs) – a population of nearly one million. 

The Program is structured around five clinical units comprising three adult units (at Casey, Dandenong and Clayton), an Early in Life Mental Health Service (comprising youth, child & adolescent and infant) and a Drug & Alcohol service. The clinical service is supported by an aligned operational structure to enable the provision of high quality service through the creation of clinical-operational partnerships which ensure a positive experience for staff, patients, carers and their families.

About the Role

In this role you will work closely with the Program Director, the Director of Training and the Executive Team Mental Health.

Key responsibilities include:

  • Coordinating meetings including venue bookings, preparing agendas, following up action items
  • Minute Taking of several regular monthly meetings
  • Extensive Diary Management
  • Preparing executive level presentations and documents;
  • Working collaboratively with internal and external stakeholders and their representatives when needed; and
  • Providing efficient and effective administrative support and office management.

About You

You are an experienced EA or PA who demonstrates a flexible, can-do attitude and strong organisational, communication and time management skills. Your proactive approach and ability to ‘think on your feet’ when responding to changing demands will serve you well in a dynamic environment.  

From time to time you may also engage with patients in a sensitive and confidential matter, and an ability to demonstrate empathy is imperative. You’re an exceptional team player who builds trust readily and you are also highly IT proficient.

You must have previous experience in minute taking and relevant follow up, as this is a critical component of the role.  Previous experience in a large, complex organisation is preferred, as is a healthcare background, but is not considered essential.

In Return

In this role you will work with a highly professional team in a supportive environment where you can make a real contribution to the efficient and smooth running of the Program. You will also have access to salary packaging benefits that can increase your take home pay, on site car parking and the ability to accrue a day off every four weeks.

Monash Health recognises the value of equal employment opportunity and is committed to patient safety and promoting fairness, equity and diversity in the workplace. At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles.

How to Apply

Monash Health recognises the value of equal employment opportunity and is committed to patient safety and promoting fairness, equity and diversity in the workplace. At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles.

Applications will only be accepted via the Monash Health online Mercury System only. Email applications will not be considered.

Existing Monash Health Employees should apply using your Monash Health employee account. For any queries regarding employee accounts contact Recruitment Services by email – recruitment@monashhealth.org.

Offers of employment can only be made once all required probity checks have been completed.  These include:

  • reference checks;
  • a clear Police Check conducted within the last three months;
  • a current Victorian Employee Working with Children’s Check (or proof of payment for same);and
  • proof of immunisation.

A request to conduct probity checks does not guarantee that an offer of employment will be made.

As part of our selection process, you may be invited by email to participate in an on-camera video interview.

In accordance with recent Victorian Public Health directions all employees working in the Public Health system need to be vaccinated against COVID-19 and be required to provide evidence of their vaccination status.

All candidates will be required to provide evidence of full vaccination. You will need to provide a copy your immunisation history statement which can be accessed via My Gov.  The evidence will need to be uploaded as part of your application.

Offers of employment will only be made to candidates that can provide evidence that they meet full vaccination status.

Selection Criteria Do you touch type at least 70 wpm

Do you have experience in an Executive Assistant or Personal Assistant role?

Do you have experience taking minutes of meetings?
Contact Person
Sandra Stephenson Executive Assistant 97927518
Advertising Closing 10/12/2021
Position Documents
PD Update PD EA to MH Program Director Nov 2020.pdf
If you are an Employee of Monash Health, then you need to sign in with your Monash Health account using either your Monash Health Employee Number or Monash Health Email Address.
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