Position Details
Reference Number 45736
Position Title Allocations Assistant
Employment Type Part Time Ongoing
Entity Monash Health
Department Monash Health Bureau
Location Kingston Centre, Cheltenham Vic
Position Summary
  • Opportunity to develop skills in staffing allocations within a large health organisation
  • Utilise your excellent communication skills working within a highly effective team
  • Permanent Part Time Position

Work within a flexible supportive team to achieve workforce solutions across a variety of clinical and administrative areas. 

Acknowledging the vital role they play in providing healthcare to our community, Monash Health proudly supports the WHO 2021 International Year of Health and Care Workers.

About Monash Health

Monash Health is Victoria’s largest public health service. We are proud to provide healthcare to one quarter of Melbourne’s population, across the entire life-span from newborn and children, to adults, the elderly, their families and carers. More than 18,000 employees work at over 40 care locations across south eastern Melbourne, including Monash Medical Centre, Monash Children’s Hospital, Moorabbin Hospital, Dandenong Hospital, Casey Hospital, Kingston Centre, Cranbourne Centre, and an extensive network of rehabilitation, aged care, community health and mental health facilities.

About the Role

Monash Health Bureau (MHB) are seeking an enthusiastic and motivated person with established computer and phone skills to join our Allocations team.  A strong focus on excellent customer service is essential.  Located at Kingston Centre, the MHB allocations team is responsible for allocating staff to shifts within Monash Health using a web based allocations system called ShiftMatch.  You will be liaising with Monash Health’s internal and external stakeholders on a regular basis.

Opportunity exists for the suitable applicants to work up to 8 days a fortnight.  The role requires you to work a rotating roster consisting of mornings and afternoons, covering 8 hour shifts between 5.30am and 10.00pm 7 days per week.

On the job training and support is provided by our highly skilled team.

About You

You have excellent communication skills with a strong customer focus and attention to detail. You have proven administrative experience and are able to work a rotating roster over 7 days a week. Your skills also include:

  • Intermediate Computer skills
  • High level communication and telephone skills
  • Problem solving skills

Monash Health requires all their employees to have:

  • A current Employee Working with Children’s Check
  • A clear police check
  • A relevant working visa

About Monash Health Bureau

Monash Health Bureau (MHB) is an efficient workforce unit that allocates over 450 shifts per day across Monash Clayton, Monash Childrens, Dandenong Hospital, Casey Hospital, Moorabbin Hospital and Kingston Centre.  We provide the following staff to all hospitals within the organisation;

  • Nurses and Midwives
  • Administrative and clerical staff
  • Support staff such as cleaners and orderlies
  • Social Workers
  • Dental nurses

Monash Health employees enjoy corporate benefits including salary packaging, staff gym, supported professional development, and discounted staff parking, supply of the corporate uniform and an Employee Assistance Program.

How to Apply

  1. Click Apply
  2. Review Position Description
  3. Create a profile / log in
  4. Provide a minimum of 2 referees of a Manager / Reporting Supervisor level
  5. Upload resume

In addition, you will have access to benefits including salary packaging options that increase your take-home pay, access to onsite subsidised staff car parking and gym (only where relevant), uniform (only where relevant) and a comprehensive Employee Assistance Program (EAP).

How to Apply

Monash Health recognises the value of equal employment opportunity and is committed to patient safety and promoting fairness, equity and diversity in the workplace. At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles.

Applications will only be accepted via the Monash Health online Mercury System only. Email applications will not be considered.

Existing Monash Health Employees should apply using your Monash Health employee account. For any queries contact Recruitment Services on 92652776.

Offers of employment can only be made once all required probity checks have been completed.  These include:

  • reference checks;
  • a clear Police Check conducted within the last three months;
  • a current Victorian Employee Working with Children’s Check (or proof of payment for same);and
  • proof of immunisation.

As part of our selection process, you may be invited by email to participate in an on-camera video interview.  

Contact Person
NamePositionPhoneEmail
MHB Recruitment Recruitment 92657906 mhbrecruitment@monashhealth.org
Advertising Closing 22/04/2021
Position Documents
DescriptionTitle
Allocations Assistant Position Description MHB Admin Assistant - Position Description.pdf
Allocations Assistant Position Description Attachment MHB Admin Assistant - PD Attachment Document.pdf
If you are an Employee of Monash Health, then you need to sign in with your Monash Health account using either your Monash Health Employee Number or Monash Health Email Address.
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