Position Details
Reference Number 51533
Position Title Administrative Assistant
Employment Type Fixed Term Part Time
Entity Monash Health
Department Chestnut Gardens
Location Chestnut Gardens - Doveton
Position Summary
  • Work in a large and dynamic team
  • Take your career to the next level working in a specialised program
  • The Administration Officer contributes to optimum client care

Chestnut Gardens is seeking a 12 month part time Administration Officer.

  • Be part of a dynamic, large multi-disciplinary team
  • Play an key role in the supporting the residents daily life
  • Utilise your excellent communication and information technology skills

About Monash Health

Monash Health is Victoria’s largest public health service. We are proud to provide healthcare to one quarter of Melbourne’s population, across the entire life-span from newborn and children, to adults, the elderly, their families and carers. More than 18,000 employees work at over 40 care locations across south eastern Melbourne, including Monash Medical Centre, Monash Children’s Hospital, Moorabbin Hospital, Dandenong Hospital, Casey Hospital, Kingston Centre, Cranbourne Centre, and an extensive network of rehabilitation, aged care, community health and mental health facilities. For more information please visit www.monashhealth.org.

About Chestnut Gardens Nursing Home and Monash Health

Monash Health is a large organisation consisting of seven public hospitals, 21 community health sites, and five aged care facilities. With university affiliated international research and tertiary education. Monash Health provides healthcare for the entire lifespan from pre-birth to palliative care and all stages in between.

Chestnut Gardens, Doveton, is home to 100 high care residents and utilises the latest in care and design philosophies. Chestnut Gardens is built as a series of houses, each with its own decor. 

Our residential care team at Chestnut Gardens work either in ‘The Avenue’ or ‘The Boulevard’ with residents with chronic physical and/ or mental health care conditions. To ensure the best care, those that live at Chestnut Gardens work in collaboration with a skilled nursing group in developing person centred care. Assisting both The Avenue and The Boulevard are a team of support services and admin.

We are dedicated to delivering care in line with Monash Health iCare values and strive to ensure that all residents are treated with dignity and respect and receive personalised care that is culturally safe and in accordance with their preferences.

About The Role 

The Administration Officer plays key role within Chestnut Gardens, providing a welcoming face to the home for those living, visiting, and working in the home. Working in a busy environment the Administration Officer provides efficient and effective administration support to the staff of Chestnut Gardens and assistance to those visiting the home. The Administration Officer contributes to optimum communication and actively contributes to the smooth and efficient functioning of the home environment.

This role starts at 7am, 3 to 5 days a week.

About You

You have highly developed administration skills with an eye for detail. You are an excellent communicator and able to work across a number of complex systems. You will be able to:

  • Assist in the coordination and reconciliation of brokered services including liaison with suppliers for the routine purchase and delivery of health service supplies and services
  • Organise stock control, order and maintain forms, client identification labels, stationery, equipment and stores as require
  • Prepare reports for use by management
  • Maintain data collection as required for the program and reporting to Commonwealth Departments

What You Need:

  • Current and satisfactory Working With Children Check as per Working With Children Act 2005
  • Current and satisfactory Police Check (must also comply with Aged Care Act 1997 Accountability Amendment Principles 2012 if working in Aged Care settings)
  • Previous experience in a similar role (desirable)
  • Certificate/Diploma in Health Administration or similar or working towards (desirable)
  • Familiarity with medical terminology (desirable)
  • Current Victorian Drivers Licence

How to Apply

Monash Health recognises the value of equal employment opportunity and is committed to patient safety and promoting fairness, equity and diversity in the workplace. At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles.

Applications will only be accepted via the Monash Health online Mercury System only. Email applications will not be considered.

Existing Monash Health Employees should apply using your Monash Health employee account. For any queries regarding employee accounts contact Recruitment Services by email – recruitment@monashhealth.org.

Offers of employment can only be made once all required probity checks have been completed.  These include:

  • reference checks;
  • a clear Police Check conducted within the last three months;
  • a current Victorian Employee Working with Children’s Check (or proof of payment for same);and
  • proof of immunisation.

A request to conduct probity checks does not guarantee that an offer of employment will be made.

As part of our selection process, you may be invited by email to participate in an on-camera video interview.

In accordance with Victorian Public Health directions, all employees working in the Public Health system must be fully vaccinated against COVID-19 and are required to provide acceptable evidence of their vaccination status.   

All applicants to positions with Monash Health will need to upload acceptable evidence of full vaccination against COVID-19 as part of their application. The only evidence which is acceptable is a copy of your Immunisation History Statement, which can be accessed via myGov. Please note that a copy of your Digital Certificate is not acceptable evidence.

Offers of employment will only be made to candidates who can provide acceptable evidence that they meet full vaccination status.

Contact Person
Rebecca Woodfield Facility manager 9554 1200
Advertising Closing 21/01/2022
Proposed End Date 31/01/2023
Position Documents
Admin PD Position Description Admin.docx
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